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GDW AGM - Minutes and Committee members

posted 5 Mar 2014, 14:44 by Mike Smith   [ updated 5 Mar 2014, 14:45 ]
The AGM was held on Thursday 27th Feb at North District Rugby Club, Gillingham. Minutes below:

Present :- Sarah Roberts, Jenny Lucas, Sarah Wheeler, James Chant, Jim Broom, John Phillips, Roger Limerick, Jerome Young, Pete Humphreys, Charles Rees, James Foster, Chris Mullet, Vince Hounsome, Mike Donovan, Vic Hansford, Don Tanner, Daryol Laws, Mike Smith

Apologies:- Julian Day, Mark Geddes, Keith Edgar, Matt Hywel-Davies, James Hywel-Davies, Grahame Reed 

Chairman's Report :- Daryol welcomed everyone to the meeting and apologised to everyone for not being around as much as he'd have liked in the previous year.  He thanked the committee for their contributions during the year and also thanked Vince for organising the MTB events and to Mark for the Henstridge sessions which has seen the club membership grow significantly.  The club constitution document to be voted on this evening will allow the club to become a Go Ride club and have British Cycling resources available to promote and further grow the club.

Treasurers Report - Sarah Roberts presented the GDW accounts and stated that the club was in a healthy position and had a balance of £1025.35 of which £375 was the Henstridge monies.   She stated that the Sundial money had finally been spent on the purchase of GDW Academy bikes.  There were no queries with the accounts and they were unanimously agreed.

Membership Fees :-  The same fees as last year were proposed and unanimously agreed.  It was also agreed to change the retired membership to be OAP.

TT Fees :- The same fees as last year with a £1 discount for those wearing club kit were unanimously agreed.

Sponsors Report :- Charles Rees reported that Wheels were happy with club relationship, and discounts for club members were in the sponsor annex of the club constitution

Club Constitution :- Mike explained the background to the constitution and its 3 annexes, stating this was a pre-requisite to the club achieving Go Ride status.  It was unanimously approved subject to any query regarding a serious issue or clause, received before the 24th March as several members stated they had not had visibility of it.

Election of Club Officials for 2014/15 :- Following John Phillips standing down from Publicity the following were proposed and unanimously agreed. The Chairman thanked John for his sterling efforts in promoting the Club in the local press, which was backed up by a round of applause from all present.

Chairman - Daryol Laws

Treasurer - Sarah Roberts

Gen Secretary - Mike Smith

Race Secretary - James Chant

Publicity - Don Tanner

Mem Secretary - Pete Humphreys

Committee Members - Mark Geddes, Jenny Lucas, James Foster. Mike Donovan.


Open TT - James C stated that he had 52 entries for the club Open time trial and was looking for helpers to marshal and run the refreshments

Club circuit race - James C/Mike stated that the club were in the process of trying to run a road race at the purpose built Odd Down circuit at Bath and a sub committee had met to arrange this.  This sub committee will be presenting to the main committee their proposals for approval at the next meeting.  This event is part of the Club's expansion plans, ultimately resulting in a local, Club run, Open road race.

Club BBQ - it was suggested that a barbecue should be arranged at Henstridge on one of the training/coaching evenings during the summer months

Club Trips - Don stated that a cycling trip should be arranged for club members similar to the recent Tenerife trip that several members had just returned from.  It was also suggested that the club should look to organise a Velodrome trip with a proposed date in October (at the end of the TT series)

Local Charity event - Finally Jim Broom mentioned a Wiltshire Air Ambulance charity breakfast being held in the Village Hall in Kingston Deverill on 16 March between 9:30 and 12:30. A number of club members said that they would support this during a Sunday ride, details to follow on Club website.